Privacy Policy

We understand that you take your privacy seriously. We do too.

Palamedes PR (“we”, “our” “us”) is committed to protecting the privacy of the personal information we collect. Our Privacy Policy describes how we manage personal information, including the kinds of personal information we collect, the purposes for which we collect personal information, and how we hold, use and disclose personal information. By using our products and services (including our website) or by providing your personal information to us you agree to the terms of this Privacy Policy.

 

PERSONAL DATA

What information about you do we collect?

We obtain (and “process”) your name contact details and type of PR package you’re most interested in. We also obtain any extra details about your objectives that you provide in the contact form. If you engage our services, we will obtain further information from you, which may also include some sensitive information such as your address, occupation, age, marital status, images, and background information about the product or service you have requested us to promote.

Where do we get this information?

We obtain basic information from the contact form on our website when you provide it to us. Additional information is obtained during the course of your PR campaign when you provide it to us.

What do we use for your information for?

The information you provide us through the contact form on our website will be used for to respond to your enquiry and progress the publicity requirements you need. The additional information you provide us during the course of your PR campaign will be used by us and our consultants to orchestrate the contracted services.

Legal basis of processing

We will process your personal data if one of the following applies:

  1. You have given consent
  2. It is necessary for the performance of an agreement/contract of services or pre-contractual negotiations (such as drafting the agreement)
  3. It is necessary for compliance with a legal obligation or statutory requirement
  4. It is necessary for the purposes of the legitimate interests pursued by us or by a third party.

Place of processing

The Data is processed at our operating offices and in any other places where the parties involved in the processing are located within the UK. Data is naturally transferred between members of Palamedes staff; to any representative, advisers and other third parties you have authorised to interact with us on your behalf; to media organisations through which we are seeking publicity on your behalf; to payment system operators and financial institutions; and to government agencies or authorities, regulators, law enforcement agencies and other parties where authorised or required by law who ask us to disclose that information and to which we are legally required to disclose your personal information. If you have asked us to secure publicity outside of the UK, your personal data will necessarily be transferred outside of the UK for this purpose. Data transfers will only ever take place outside of the UK if we are seeking publicity for you in a country outside of the UK or if you otherwise request a service from us that requires such a data transfer. We never (ever) sell personal data to third parties.

Retention time

Personal Data shall be processed and stored for as long as required for the purpose they have been collected for. In practical terms, we retain personal data in the form of invoices, contracts and some email correspondence for six years to comply with tax obligations and contractual claims.

Once the retention period expires, your personal data shall be deleted. Therefore, the right to access, the right to erasure, the right to rectification and the right to data portability cannot be enforced after expiration of the retention period.

How we secure your information?

We store information on secure, password-enabled encrypted servers. Some of those servers are in the United States and have self-certified themselves as compliant with the EU-US Privacy Shield. Payments made to us are done so through Stripe. Stripe has been audited by a PCI-certified auditor and is certified to PCI Service Provider Level 1. This is the most stringent level of certification available in the payments industry. Stripe’s own privacy policy can be found here.  The Palamedes PR website is protected using SHA-2 256-bit encryption and a 2048-bit signing algorithm which encrypt the information you provide us and keeps sensitive data safe. The padlock icon, displayed next to our URL in the web browser, indicates a secure mode where communications between browser and web server are encrypted. This type of connection is designed to prevent anyone from reading or modifying the data you exchange with the website.

Cookies

You can view our cookies policy here.

Legal Notice

Palamedes PR makes no warranties of any kind that this website, social media platforms and emails are free from viruses or other forms of harmful computer code. (We’ve taken all reasonable care to ensure that bugs and other computer nasties aren’t lurking about). In no event shall Palamedes PR, its employees or agents, be liable for any direct, indirect or consequential damages resulting in the use of this website.

 

YOUR RIGHTS

Under the General Data Protection Regulation (GDPR) 2018, you can access and receive the information we have, correct or update it, restrict its use, object to us storing it, ask to have it deleted, or complain to a supervisory authority such as the Information Commissioner’s Office (ICO). These requests can be exercised free of charge and will be addressed by us as early as possible and always within one month. You can exercise these rights by contacting our Data Protection Officer, Anthony Harvison (anthony.harvison@palamedes.co.uk)

Where Personal Data is processed for a public interest and/or in the exercise of an official authority vested in us for the purposes of the legitimate interests, you may object to such processing by providing a ground related to their particular situation to justify the objection.

 

Updates

We may make changes to this Privacy Policy from time to time to take into account changes to our standard practices and procedures or where necessary to comply with new laws and regulations. We encourage you to check our website from time to time to ensure that you are aware of our current Privacy Policy. In the event that we make substantial changes to this Privacy Policy that may materially affect how we process a client’s personal data rights, we will always notify those clients by email.

Last update: 19/05/2020. (No material changes – language only)